Contact all speakers well in advance of the event date to ask them whether they will require audio-visual equipment.
Assign a contact from your group who will act as the liaison with Media Services and who will be available to be trained on and run the audio-visual equipment (if necessary, see below).
Ask the presenter(s) to either bring the presentation on portable media (USB flash drive) or email the presentation to their web-based email account so it can be accessed via a web browser.
If there are multiple presenters using the projection system, we recommend you use one laptop for multiple speakers and switch between presentations, instead of switching computers.
In classrooms with installed desktop computers, we recommend the speaker use that computer instead of their own laptop.
If you’re having Q&A in one of the event spaces (LBML or the ARC) and recording the event, you should do one of the following: 1) Have speakers repeat questions, 2) Have audience members speak in to a stationary (standing) audience microphone, or 3) Assign someone to pass a wireless microphone around. Recording in classrooms is done using installed microphones, so this isn't necessary.
Equipment in classrooms - Most of the rooms have permanently installed, self-service equipment. For details on a particular room go to the SERVICES & EQUIPMENT AVAILABLE page. If you need help or instruction on the use of the equipment, please feel free to call us.
Media Services has a limited stock of equipment for check out and use at off-campus locations. Contact us for more information. If you need a full AV setup, contact the management at the facility where the event is occurring and ask about their audio-visual support. If you need assistance when talking to AV personnel from other facilities, feel free to contact us.
University of California Hastings College of the Law in San Francisco is redefining legal education through our experiential, interdisciplinary, and international approach to the law. We integrate rigorous academics with hands-on practice, preparing our graduates to tackle the legal challenges—and leverage the opportunities—of the 21st century.
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