NEW PROCESSES FOR FALL 2013
Cardholders and Reconcilers:
Create a PDF file of receipts,
Merge with a bar-coded cover sheet from the Wells Fargo site
Email the PDF to Wells
View receipts online
Approve cardholder statements online
This process eliminates the white envelope currently used to store receipts.
PDF receipts will be online for seven years.
OUT OF POCKET REIMBURSEMENT
- Cardholders can sign-up on Wells for out-of-pocket (OOP) expense reimbursement
- Using routing number and account number, cardholders set up bank account with Wells
- Expenses using personal funds that are to be reimbursed are entered into Wells (looks just like a p-card transaction)
- Receipts are attached via receipt imaging
- Approvers approve expenses ONLINE
- Cardholders are reimbursed through Wells Fargo via direct deposit.