Efficiency & Process Improvement Initiative

July 2010 kicks off the "Purchasing & Accounts Payable Efficiency and Process Improvement Initiative".  To read in more detail about what this means, I invite you to view the attached PowerPoint slide show.

In a nutshell, this initiative is about:

1. Increasing College Resources
2. Reducing Operating Cost
3. Streamlining Processes and
4. Improving Customer Service

This initiative is multi-faceted and is designed to primarily allow Purchasing and AP to better serve departments.Secondarily, the initiative will allow Purchasing an AP to focus on their core business functions. To achieve these objectives we will be:

1. Implementing Online Requisitions
2. Implementing Online Request a Payment
3. Working to increase PCard Usage
4. Transitioning vendor payments from paper checks to electronic/ECheck payments and
5. Working to be more sustainable

To learn more about the full scope of this initiative, please view the below slideshow.

Efficiency & Process Improvement Initiative Presentation

You will hear more about our efforts in these areas over the coming months. The most immediate change is that AP will issue paper checks twice per month instead of once per week. Electronic/Echeck payments will be issued twice per week.  Please view the new disbursement schedule for details.

Disbursement Schedule

If your vendors need to be paid more often, please let us know and we will work with them to set them up on electronic payments. Vendors can sign up for electronic payments/EChecks using the below sing up form.

ECheck Sign-up Form

The staff is looking forward to the improvements this initiative will bring, particularly in terms of a higher level of customer service. I will keep you appraised of our progress.

Thank you for  your support and cooperation. please feel free to contact me, Robin Crawford or Darryl Sweet if you have any questions.

Debbie Tran
Controller