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New Vendor Information
Currently, the College is in the "transition phase" of implementing the New Vendor Information form. This means that effective July 01, 2009, this form must be on file with Accounts Payable before new vendors conducting business with the College will be paid.
Purchasing and Procurement can assist departments in selecting vendors. Departments selecting their own vendors should do so under the guidance of the College's Vendor Selection Guidelines.
The New Vendor Information form incorporates much of the information requested on the IRS W-9 form. In addition to confirming the vendor's taxpayer identification number, the form allows the College to maintain accurate information about its vendors. When you engage an individual or entity to provide services to the College, who has not done so previously, a completed New Vendor Information form must be on file.
Because of the sensitive nature of this information, it is treated accordingly and handled as prescribed under the College's Information Security Policy.
By completing the New Vendor Information form , the vendor is certifying that the tax identification number provided is correct and accurate. The vendor is also certifying whether or not they are subject to backup withholding. The IRS may require backup withholding if the name and tax identification number that is provided on the W-9 does not match with the IRS Records
Effective July 01, 2009, all new vendors will be required to complete the New Vendor Information form before payment of invoices will be made.
Click here for a blank New Vendor Information form. You can find the IRS Form W-9 at this link.
Contact the staff in Accounts Payable or Purchasing if you have any questions.
May 2009