Student Payments

Following are the most common, pro-active steps students, Budget Mangers and Department Heads can take to help ensure student payments and reimbursements are processed expeditiously.

Financial Aid Proceeds

• Ensure there are no holds on your student record. The College will not disburse funds owed to you if there is a hold on your record.
• Sign Up for E-Check . E-Check transactions are processed twice per week as opposed to paper checks which are processed weekly.
• The Financial Aid Office will notify you when the proceeds will be available.

Travel Reimbursements

• Reimbursements are made only for actual expenses incurred. Refer to the Travel Reimbursement Schedule for allowable reimbursements.
• Carefully read the Travel Reimbursement Instructions.
• Complete the Travel Reimbursement Form and attach original receipts supporting the travel expenses you incurred.
• Secure the Department Head's signature on the reimbursement form if the travel is being charged to a College account.
• Review the Top 5 Reasons Why Student Reimbursement Requests are Returned.

Personal Reimbursements

• For reimbursements being charged to a College account, complete the check request form and attach original receipts supporting the expense(s) incurred.
• For reimbursements being paid via ASUCH, complete the ASUCH Reimbursement Form.
• For reimbursements being paid via student organization funds, complete the Student Organization Disbursement Request form.
• For personal reimbursements of food costs related to mandatory meetings or events, include the following supplemental information:
• • state the academic nature of the meeting;
  • attach meeting agendas, minutes and/or other notes;
  • indicate whether attendance at the meeting was voluntary or mandatory;
  • indicate who, in general, was in attendance (e.g., editorial board members).
• Review the Top 5 Reasons Why Student Reimbursement Requests are Returned.