Date: Saturday, May 13, 2017
Time: 3:00 pm – 5:00 pm (approximately). Graduates arrive no later than 2:00pm.
Tickets required for guest admission
Location: Bill Graham Civic Auditorium, 99 Grove Street, San Francisco, CA 94102
All graduates who wish to participate in the May 2017 Commencement ceremony are required to wear the appropriate cap, gown, and hood to walk across the stage. The deadline to order your regalia is Friday, March 17, 2017. The regalia ordering link will be available on February 1, 2017.
All graduates must complete the mandatory online graduation survey by Friday, March 17, 2017. An email will be sent to each graduating student at the beginning of the spring semester. This is where you will request Commencement tickets, request early seating passes, update information for the Commencement program, update your contact information, and fill out the employment survey (which the Career Office is required to collect), among other items.
Do tickets cost anything?
No. Tickets to Commencement are free, but must be requested on the graduate survey by the deadline of March 17, 2017.
How many tickets may I request?
Please fill out the graduate survey and request the exact number of tickets you would like. Each student will receive up to ten tickets, if you request your tickets and order your regalia by the stated deadline. However, some additional tickets may be available after the survey closes. Any available tickets will be allocated by March 23. The deadline to fill out the Graduate Survey and request tickets is Friday, March 17, 2017.
Do all my guests need tickets?
Generally, yes, every guest must have a ticket. However, children under age 4 who can sit on a guest’s lap do not require a ticket. Graduates participating in the ceremony do not need a ticket for themselves.
When and where do I pick up my regalia & tickets?
Pick up regalia and tickets from the Shark Tank (1st floor, 200 bldg) on Wednesday and Thursday, April 19 – 20, 10:00 am – 4:00 pm.
What if I’m not on campus to pick up my cap & gown and tickets?
Write a note or email to a friend or family member authorizing them to pick up your regalia and tickets. Please note that your friend/family will be required to produce your note (either in paper or electronically) when picking up your regalia and tickets.
When will the Honors Luncheon take place?
The Honors Luncheon will take place on Friday, April 14, 2017, 1:00-2:00 pm, in the ARC. Faculty and Honors-Elect Students only.
What is the Pre-Ceremony Hooding event?
In lieu of on-stage hooding by UC Hastings faculty volunteers, hooding will take place before the Commencement Ceremony on Saturday, May 13, from 12:45 – 1:45 pm in the 200 Building. Graduates are free to invite an alumnus or alumna of their choice, or a family member or friend who has supported them over the last three years, to perform the hooding. Faculty volunteers will also be on hand to hood you and for pictures. Bring your camera to capture this special moment. The pre-ceremony hooding event is voluntary. Graduates may also elect to simply affix their hoods to their academic attire themselves prior to the ceremony.
What time should graduates arrive at the Bill Graham?
Graduates can enter the hall at 1:30 pm, but must arrive no later than 2:00pm and proceed to Larkin Hall..
What time should my guests arrive?
General seating begins at 2:00pm. There is no reserved seating. If you requested accommodations for your guests with disabilities, the special seating instructions are included with your tickets. Entry for guests with special seating passes begins at 1:30pm. There is no special seating after the doors open at 2:00pm.
Will there be a place to leave guests’ strollers, walkers, etc. during the event?
Yes, there will be a “Stroller Check” area at the venue. Strollers, walkers, wheelchairs, etc., that would be in the way during the ceremony may be checked.
Is there a rehearsal for Commencement?
No, but staff will be present to explain the process, help you dress in the robes and line up, and direct you through the process.
How long is the ceremony? What should I wear?
The ceremony lasts for approximately 2 hours. Graduates should dress lightly as the gowns are very warm. If you wear a suit, remove your coat. Coat racks are provided in the robing area. The dress code for guests is business or business casual attire.
How do I make sure my name will be pronounced correctly at Commencement?
When you pick up your tickets, you will receive your NAME CARD, listing your name as it will appear in the Commencement program and the phonetic spelling if you wrote that in the graduate survey. Carry this name card with you on stage and hand it to the Assistant to the Reader.
May I walk across the stage with my children?
Yes. If you indicated on the graduate survey that you would like your children to walk across the stage with you, we will email you instructions.
Where do I go after the ceremony?
Walk out to Grove Street for a light reception. Invite your guests to join you!
Will I receive a program?
Yes. Programs will be placed on your seat in the auditorium. Extra programs will be available in the lobby after the ceremony.
Will photographs be taken?
UC Hastings has contracted with GradImages who will be photographing all graduates at the graduation ceremony. Visit their website, www.gradimages.com, and click on Pre-Event Email Registration. Enter your name and up to 6 emails of loved ones who would like to share in your accomplishment by viewing and ordering your photos. There is a discount if you register now. By submitting your information early, you can rest assured that photo samples will be quickly and conveniently provided to you and all others registered as soon as they are available after the event. After graduation, order online at www.gradimages.com or call (800)261-2576. You can feel confident that GradImages will capture your proud moment.
Who do I contact with additional questions?
If you have questions, please contact Student Services at 415-565-4773 or email@example.com.